Meetings & Minutes

Medstead Parish Council typically meets every two months - in January, March, May, July, September and November - on the third Tuesday at 7.45pm in Medstead Village Hall.

The Annual Parish Meeting is held in April each year. The Annual General Meeting of Medstead Parish Council is held in May and the annual budget and precept is set in November, each year.

Generally, Finance & General Purposes Committee meetings start at 6.30pm, Planning Committee and Maintenance Committee meetings at 7.30pm, all in the Village Hall. However there may be exceptions to this, so please refer to the specific meeting agenda for confirmation of the location and timings.

Members of the public and the press are welcome to attend meetings of the Council and its Committees. Relevant documentation is available from the Parish Clerk in advance on request.

General questions will be taken before the main business of the meeting and any comments on an agenda item will be taken at the appropriate time. Matters requiring further consideration will receive a reply in writing.

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Schedule of Meetings

Scheduled Parish Council and Committee meetings for the current year are listed below, together with links to the appropriate agendas and to the draft or approved minutes, as they become available.

Month Planning
Committee
(Wednesday)
Full
Council
(Tuesday)
Maintenance
Committee
(Wednesday)
Finance &
General
Purposes
Committee
January
2014
15
Agenda
Minutes
21
Agenda
Minutes
15
Agenda
Minutes
February
2014
12
Agenda
Minutes
26
Agenda
Minutes
26
Agenda
Addendum
Minutes
March
2014
12
Agenda
Minutes
18
Agenda
Minutes
April
2014
9
Agenda
Addendum
Minutes
30
Agenda
Minutes
30
Agenda
Minutes
May
2014
14
Agenda
Minutes
20
Agenda
Minutes
June
2014
11
Agenda
Minutes
25
Agenda
Minutes
25
Agenda
Minutes
25
Agenda
Minutes
July
2014
9
Agenda
Minutes
15
Agenda
Addendum
Minutes
August
2014
13
Agenda
Minutes
27
Agenda
Minutes
27
Agenda
Minutes
September
2014
10
Agenda
Minutes
16
Agenda
Minutes
October
2014
8
Agenda
Minutes
22
Agenda
Minutes
22
Agenda
Minutes
November
2014
12
Agenda
Minutes
18
Agenda
Minutes
December
2014
10
Agenda
Minutes
17
Agenda
Minutes
17
Agenda
Minutes
January
2015
14
Agenda
Minutes
20
Agenda
Minutes

The Annual Parish Meeting was held on Tuesday, 15th April, the agenda is available.


Archived Meetings and Minutes

An archive of publically available Parish Council and Committee meeting minutes, prior to the current year.

Full Council

Tuesday, 19th November 2013

Medstead Parish Council Meeting: 7.45pm, Medstead Village Hall, preceded by an open session. Highights included:

2014-15 Budget & Precept: Council received and approved recommendations from the Finance & General Purposes Committee for the 2014-15 budget and precept. The approved budget for 2014-15 will be £30,235 - comprising Administration £11,060, Maintenance £17,375 and Grants £1,800 - with Earmarked Reserves of £30,000.

The precept will be maintained at the same level as 2013-14 at £27,000. A General Reserve of twelve months gross running costs was agreed, with the level of the Council's General Reserves managed through the precept.

Developers Contributions Funding: The Clerk has begun writing to community groups, charities and other local organisations which may benefit from developers contributions funding, inviting them to submit ideas for suitable projects.

EHDC Community Investment Grants: East Hampshire District Councillors now have a funding allocation of £3,000 each. Local community groups can apply for grants of between £250 and £1,000 from this fund, to support initiatives which improve local communities. For more information contact one of our District Councillors.

Joint Core Strategy (JCS): The Parish Council's representation to the Planning Inspector at East Hampshire District Council highlighted, given significant infrastructure problems and the rural character of the Parish, there should be no further development on the northern side of the railway and the importance of programming the curently allocated 175 dwellings over the life of the JCS to 2028.

Neighbourhood Plan: The Parish Council will prepare a Neighbourhood Plan, registering its intention with East Hampshire District Council. Council believes it is important a joint Neighbourhood Plan with Four Marks Parish Council is prepared.

Footpaths: A further notice has been put up on Jenny Green Lane by Hampshire County Council stating the temporary closure has been extended until January 6th, 2014 at which time it will be re-opened to walkers and cyclists, but not horses.

Council Matters: It was resolved to appoint Auditing Solutions Ltd as the Parish Council's internal auditor for 2014-2015; a Risk Assessment and a Publication Scheme for the Parish Council, prepared by the Finance & General Purposes Committee, were both approved; and revised Cemetery Regulations, prepared by the Maintenance Committee, were also approved.

Co-option: It was resolved to co-opt Mike Smith to the Parish Council to fill the vacancy for Parish Councillor.

Parish Lengthsman: Interviews for the Lengthsman will be held on 5th December and the joint scheme is due to commence at the beginning of January, 2014.

Reports: The Parish Council received a Financial Report and reports from: the Planning, Maintenance and Finance & General Purposes Committees; the Chairman, Parish Clerk and District Councillor(s); and Council representatives on the Parish Plan Committee, Village Hall and Sports Club.

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Tuesday, 17th September 2013

Medstead Parish Council Meeting: 7.45pm, Medstead Village Hall, preceded by an open session. Highlights included:

Co-option: No nominations were received for the Parish Councillor vacancy. This item will be considered at the next meeting.

Cemetery Fees: Council reviewed a recommendation from the Finance & General Purposes Committee and approved an increase to the Cemetery Fees, which were last reviewed in 2011. The new fees will be effective from 1st November 2013.

Developers' Contributions Projects: Council will write to clubs, societies and community groups in the Parish to ask if they have any current or future project ideas that might be funded through S106 Developers Contributions.

Tree Safety and Condition Survey: Council reviewed the preferred contractor recommendation from the Maintenance Committee and resolved to appoint Alderwood Consultancy Ltd.

Reports: The Parish Council received a Financial Report and reports from the Chairman, Planning, Maintenance and Finance & General Purposes Committees, Village Hall, Sports Club, Parish Plan and Parish Clerk.

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Wednesday, 4th September 2013

Medstead Parish Council Extraordinary Meeting: 7.45pm, Medstead Village Hall. Highlights included:

Joint Core Strategy: The Clerk will draft Council's response to East Hampshire District Council's Joint Core Strategy - Proposed Further Modifications.

Interim Planning Statement: Council is supportive of the Policy, looks forward to its robust application in Medstead but does not recognise the area defined as South Medstead/Four Marks, despite the fact developers and East Hampshire District Council's Planning Department continue to refer to it.

Neighbourhood Plan: Council will move forward with a Neighbourhood Plan and arrange a public meeting and/or event to gauge the level of support in the community of Medstead.

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Tuesday, 16th July 2013

Medstead Parish Council Meeting: 7.45pm, Medstead Village Hall. Highlights included:

Affordable Housing: Council received an update on additional pre-application work required by Kitewood Group (formerly Cascade Partnerships Limited) following a meeting with East Hampshire District Council's (EHDC) Housing Development Officer, regarding Medstead Parish Council's preferred mix of affordable units at the Roe Downs Road site.

It was also agreed Medstead Parish Council will not formally discuss any other speculative proposals until final publication of EHDC's Joint Core Strategy.

Mulcock Charity: Council approved the appointment of Errol O'Farrell and Jean Penny as the Council nominated Trustees to the Mulcock Charity, replacing Tony Shelton-Smith and Anita Prior.

Village Pond: The consultation document on reinstatement of the Village Pond, which is being updated following receipt of further quotations based on the consulting engineer's specification, will be brought to September's full Council meeting for approval.

Village Green: Following concerns expressed by Medstead Sports Club at the deterioration of the standard of mowing on the Village Green, the Maintenance Committee will review the need for additional cuts.

Following discussion with EHDC, Council will confirm in writing to the Village Fête Committee that the proposed additional storage shed next to the Sports Pavilion does not require planning permission.

Reports: The Parish Council received a Financial Report and reports from the Chairman, Planning and Maintenance Committees, Village Hall, Sports Club, Parish Plan and Parish Clerk.

Maintenance: Site meetings with the contractor to discuss the Council's concerns on maintenance of the Cemetery and Churchyard and to agree a way forward, have now been held.

Planning: Medstead Parish Council has submitted its comments objecting to the proposed development of the rear of the site behind Woodfield, Windsor Road.

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Wednesday, 26th June 2013

Medstead Parish Council Extraordinary Meeting: 7.45pm, Medstead Village Hall. Highlights included:

Financial: The Parish Council received and approved the accounts for the year ending 31 March 2013.

Disposal Of Council Mowing Equipment: The Parish Council received two sealed bids to purchase the it's Toro ride-on mower and accepted the highest bid. No bids were received for the self-propelled rotary mower.

Affordable Housing: The Parish Council received an update on a pre-planning meeting with East Hampshire District Council's Planning Department and Cascade Partnerships Limited regarding the proposal for an affordable housing scheme on a site on Roe Downs Road.

Village Pond: The consultation document about the reinstatement of the Village Pond has been redrafted and will be brought to Council for approval once the latest, updated quotations are incorporated.

Reports: The Parish Council received reports from the Finance & General Purposes and Planning Committees.

Councillor Fenwick was appointed as a member of the Finance & General Purposes Committee.

Following his appointment as Archdeacon of Lichfield this was Councillor Baker's last meeting, On behalf of the Parish Council, the Chairman thanked him for all his hard work and wished him well for the future.

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Tuesday, 21st May 2013

Medstead Parish Council Annual General Meeting: 7.45pm, Medstead Village Hall. Highlights included:

Elections: Councillor Deborah Jackson was elected Chairman and Councillor Roy Pullen Vice-Chairman, for the year. Councillor Jackson recorded her thanks to Councillor Kercher, on behalf of the Parish Council, for all his hard work as Chairman.

Committee Members: The following were approved, for the coming year.

  • Planning Committee: Councillors Penny, Fenwick, Whitcher and Pullen.
    Reserve members: Councillors Baker and Kercher.
  • Maintenance Committee: Councllors Kercher, Buckland, Baker and Taylor.
    Reserve members: Councillors Pullen and Fenwick.

The terms of reference of the Planning Committee, the Maintenance Committee and the Finance & General Purposes Committee were reviewed and required amendments agreed.

Appointments: The following Council representatives were appointed:

  • Village Hall Management Committee: Councillor Buckland
  • Parish Plan Committee: Councillor Jackson
  • EHAPTC: Councillor Fenwick
  • Footpath Officer: Councillor Taylor
  • Sports Club Committee: Councillor Kercher
Medstead Parish Council: Summary Income and Expenditure 2009-2013

Medstead Parish Council: Summary Income Sources 2012-2013

Medstead Parish Council: Summary Expenditure Sources 2012-2013

Financial: The 2012-2013 income and expenditure report and a revised Asset Register were reviewed and approved. Ownership and insurance responsibility for the Churchyard post and rail fence will be clarified with St. Andrew's Church PCC.

Localism Act, 2011 - Neighbourhood Plans: Council received a report from the Parish Clerk on a Campaign to Protect Rural England (CPRE) conference on Community Planning and agreed to make contact with Four Marks Parish Council on Neighbourhood Planning.

Footpaths: remedial works to Footpath 49, Hussell Lane are still outstanding and the Parish Clerk will contact the contractor.

Village Green: Following a presentation by the Village Fête Committee, the Parish Clerk will contact the East Hampshire District Council (EHDC) Planning to confirm if an additional storage facility next to the Sports Pavilion could be allowed under Permitted Development Rights. Subject to this, the Village Fête Committee would be asked to undertake the project on behalf of the Parish Council who would provide a grant of £500 to the Village Fête Committee towards the cost of materials.

A contractor appointed by the Parish Council has caught the, two, moles causing the problem on the Village Green. An annual contract is not required.

The benches on the Village Green have now been painted.

Medstead Sports Club have agreed the location for an additional artificial Cricket Pitch on the Village Green and work will begin imminently.

Reports: The Parish Council received a Financial Report and reports from the Finance & General Purposes, Planning and Maintenance Committees, Village Hall, Sports Club, Parish Plan, District Councllor and Parish Clerk.

Maintenance: The Parish Council agreed to proceed with work to dig out the Grosvenor Road pond, per a quotation obtained by the Maintenance Committee, to help prevent future flooding on the road.

Planning: The outline proposal for 38 dwellings on an exception site at Lymington Barn was approved by EHDC's Planning Committee, despite Medstead Parish Council's objection. Chris Murray, EHDC Head of Planning Services, will mediate between Medstead and Four Marks Parish Councils on allocation of S106 Developer Contributions.

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Wednesday, 24th April 2013

Medstead Parish Council Extraordinary Meeting: 7.30pm, Medstead Village Hall, preceded by an open session. Hghlights included:

Village Green: The Parish Council agreed 2013/14 charges for use of the Village Green: £25 for team-supporting events, £10 per session for sessional events, free for community and charity events; bookings will be administered by the Parish Clerk.
Use of the Village Green was approved for: Allsports Therapy in conjunction with Medstead Village Hall, at a charge of £10 per session and dreams come true for a charity picnic on Sunday, 9th June, free of charge.

Localism Act, 2011 - Community Right to Bid: The Parish Council agreed to register the Castle of Comfort public house, the Handy Stores, Medstead Hardware, Medstead Church of England Primary School and St. Andrew's Church Hall as Community Assets.

Disposal Of Council Mowing Equipment: The Parish Council will advertise for submission of sealed bids to purchase the Council's ride-on mower and a self-propelled rotary mower.

2014 Commemorations: The Parish Council agreed it would not organise event(s) to mark the centenary of World War I and the 70th anniversary of D-Day in the Parish.

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Tuesday, 16th April 2013

Medstead Parish Council Annual Parish Meeting: 7.45pm, Medstead Village Hall. Highlights included:

Planning: Julia Mansi, Planning Manager, East Hampshire District Council (EHDC), gave a presentation on the role of development management which covered: policy and the legal framework; recent changes to the planning system, including Neighbourhood Plans; and an update on EHDC's Joint Core Strategy, which will guide the way new development will be planned to 2028.

Financial: Medstead Parish Council's 2013-2014 precept will be £28,175, a 5% increase over the previous year's precept of £26,500.

Chairman's Report: Ken Kercher announced he would not accept nomination as Chairman for a further year, but would remain as a Councillor.

Reports: The meeting also received reports from: County and District Councillors, the Rene Wake Trust and the Mulcock Charity.

Medstead Parish Plan: The Parish Plan Committee presented its annual report on progress in implementing the Action Plan and members of the Parish Plan Committee were re-elected. The Committee has made steady progress on a number of projects in 2012-13:

3.8.1 Village Centre Speed Limit: in March 2013 Hampshire County Council began implementing a 20mph speed limit on Trinity Hill, Castle Street, Greenstile, High Street and part of Wield Road, a subset of the village centre defined in the Village Design Statement;
4.1.2 Community Events for Families: supporting the village Diamond Jubilee celebrations in June 2012 and providing a commemorative oak tree;
5.3.1 Village Green: the Environment Group continue to support the Village Green Maintenance Plan;
5.4.1 Verge, Hedge & Footpath Maintenance: by providing funding for spring bulbs planted in the verges of Boyneswood Road;
5.6.1 Village Pond: by organising and part-funding a full feasibility study. The Committee expressed their appreciation and grateful thanks to Ian Hampshire and Trevor Marlow who gave their time and equipment free of charge for the benefit of the community.

With a significant proportion of the Parish Plan now having been delivered or in progress, the Committee now plan to meet as and when appropriate.

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Download the materials from Medstead Parish Council's Annual Parish Meeting
Medstead Parish Council Chairman's Annual Report 2012-13 and the Minutes from the 2013 Annual Parish Meeting.

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Download the Medstead Parish Plan Committee's Annual Report & Action Plan Update
Medstead Parish Plan Committee's Annual Report and Action Plan Update 2012-13.

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Tuesday, 19th March 2013

Medstead Parish Council Meeting: 7.45pm, Medstead Village Hall, preceded by an open session. Highlights included:

Affordable Housing: Reports on discussions with Cascade Partnerships Limited regarding the proposal for an affordable housing scheme at a site on Roe Downs Road and, from the Chairman, on his attendance at the East Hampshire District Council (EHDC) Affordable Housing Delivery Panel, were received. The next stage will be for Cascade to seek pre-planning advice with East Hampshire District Council (EHDC).

Village Pond: The Parish Council agreed to request the Parish Plan Committee amend a consultation document on the reinstatement of the Village Pond. The Parish Council agreed to allocate a budget of £10k towards the costs of reinstating the Village Pond, subject to the outcome of the consultation.

Village Green: The Parish Council agreed to a request from Medstead Playgroup to use the Village Green for a petting farm, for a morning. Following a request from Medstead Sports Club, the Parish Council agreed to appoint a contractor on a year's contract to combat the problem of moles on the Village Green. Following a request from Medstead Sports Club, the Parish Council agreed to support an application to site an additional artificial Cricket Pitch on the Village Green and to apply to EHDC to release Developers Contributions to finance the project up to £8,863.

Village Hall: Following a request from the Village Hall Trustees, the Parish Council agreed to support an application to EHDC to release Developers Contributions to part-fund (50%, £6,600) the costs of car park resurfacing and improvement.

Parish Notice Boards: The Village Hall Trustees are considering placing a notice board on the roadside opposite the Village Hall. The Clerk will obtain a quote for a free standing notice board for the Maintenance Committee.

Localism Act, 2011 - Community Right to Bid: A request to register the Castle of Comfort public house, the Handy Stores, Medstead Hardware, Read's Butchers, Mansfield Surgery, Medstead School and St. Andrews Church as community assets was considered. The Parish Council agreed to arrange a separate meeting to allow Councillors to consider the proposed community assets in more detail, the implications of registering a community asset in the Parish and whether there are any assets the Parish Council would like to put forward.

Maintenance: A recommendation from the Maintenance Committee of a preferred contractor for the maintenance of the cemetery and St. Andrew's churchyard was approved.

Reports: The Parish Council received a Financial Report and reports from the Planning and Maintenance Committees, Village Hall, Sports Club, Parish Plan, District Councllor and Parish Clerk.

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Tuesday, 15th January 2013

Medstead Parish Council Meeting: 7.45pm, Medstead Village Hall, preceded by an open session, highlights included:

2013-14 Budget & Precept: In light of recent information from Central Government indicating Parish Councils are likely to be capped in 2014/15 and a review of treatment of Cemetery costs and income, Council approved a revised precept of £28,175 for 2013/14. Council confirmed the 2013-14 budget core headings to be: Administration £11,560, Maintenance £12,415, Grants £2,300 and Allocated Reserves £1,900.

Parish Roads Speed Limit: The Parish Council supported a proposal for a 30mph speed limit in Hattingley Road. The Parish Clerk will forward the proposal to County Councillor, Mark Kemp-Gee.

Village Pond: Council has now obtained pre-application planning advice and consulted with Hampshire County Highways on the proposals outlined in the Consulting Engineer's report. Coucil agreed to allocate £500 to consult with the community on the proposed reinstatement, which will be organised by the Parish Plan Committee.

Village Hall: The Village Hall Trustees, having selected a contractor for car park improvements, wish to discuss grant applications with the Parish Council. In addition, they request the Parish Council consider a hard standing area, on Parish land within the scrub area by the cricket pavilion, for the recycling containers, which currently occupy parking spaces.

Affordable Housing: Council received a report on a meeting with Cascade Partnerships Limited on 11th January. Following the meeting, Cascade are working on a scheme to bring back to the Parish Council. Council agreed to write to Cascade summarising the Council's aspirations for the development and to demonstrate the Council's commitment to an active involvement in the development of a scheme which meets the needs of the Parish.

Planning: Two pieces of land in the Parish have been registered for the fifth tranche of East Hampshire District Council's Strategic Housing Land Availability Assessment (SHLAA): Woodleigh Farm, Station Approach and Sunny Dene, Stoney Lane.

Maintenance: Council received and approved a recommendation from the Maintenance Committee to award the general maintenance contract to Mr. S Stewart. Council also received an update on the status of the tender process for the maintenance of the cemetery and St. Andrew's churchyard.

Reports: The Parish Council received a Financial Report and reports from the Planning and Maintenance Committees, Village Hall, Sports Club, Parish Plan, District Councllor and Parish Clerk.

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Tuesday, 20th November 2012

Medstead Parish Council Meeting: 7.30pm for 7.45pm, Medstead Village Hall, included welcoming our new Parish Clerk, Katie Knowles. Highlights included:

Parish Boundaries: The Parish Council made a formal response to the recent article by the Chairman of Four Marks Parish Council regarding changing South Medstead boundaries. This requires a statutory process and in the event there was a formal proposal from Four Marks Parish Council to enter into a parish boundary review, Council agreed to strongly oppose it.

Parish Lengthsman: Council received a presentation from Chris Sparkes on the pilot Parish Lengthsman Scheme. The role clears vegetation on footpaths, digs and maintains ditches, repairs bus shelters and cleans play equipment, funded by an annual grant from Hampshire County Council. Council received and considered a report by Cllr Fenwick and agreed to participate in the scheme.

Maintenance: Council received and approved recommendations from the Maintenance Committee to tender for the maintenance of the Cemetery, Churchyard and Village Seating area, subject to clarification on the status of the Council's obligations to the existing contractor, and approved a Daywork Term Contract to carry out general repairs and maintenance.

2013-14 Budget & Precept: Council received and approved recommendations from the Finance & General Purposes Committee for the 2013-14 budget and precept. The approved budget for 2013/14 will be Administration £11,560, Maintenance £12,415, Grants £2,300 and Allocated Reserves £1,900 and the precept will be £27,000.

Administration: Council adopted East Hampshire District Council's revised Code of Conduct to comply with the Localism Act, 2011 and an updated Expenses Policy; the Parish Clerk will draft an amendment to the Council's Standing Orders to reflect legislative changes, for consideration at the next meeting.

Speed Limit Enforcement: Council received an update on the current status of the Beech/Bentworth/Medstead joint Speed Limit Reminder (SLR) scheme. Bentworth Parish Council was now considering Community SpeedWatch and confirmed they no longer wanted to pursue the SLR; Beech Parish Council had recently confirmed they were still interested. The purchase price of an SLR is £2,650, brackets £60 each and Hampshire County Council's contractor charges £84.74 per deployment. Council also considered the volunteer-run Community SpeedWatch scheme and resolved to take no further action on either the SLR or the scheme.

Affordable Housing: Medstead Parish Council has been approached by Cascade Partnerships Limited regarding the site behind the Tennis Courts which was the Council's second preferred site and was previously explored with HARAH but subsequently withdrawn by the landowner. A meeting will be set up with Cascade Partnership Limited to discuss their proposals.

Play Facilities Council considered a proposal for the expansion and installation of new equipment for the Junior Play Area at a cost of £31,000 and agreed to proceed by investigating sources of funding.

Village Pond: Council received and considered the consultant civil engineer's pond feasibility report and agreed to obtain pre-application planning advice, consult Hampshire County Highways on the proposals outlined in the report and, subject to the outcome, the community will be consulted on the cost of the reinstatement.

Village Hall: The main project remains the resurface and improvements to the car park for which further quotations are being sought. It was suggested the proposed noticeboard should be a combined Parish Council and Village Hall unit fitted to the end of the Hall.

Reports: The Parish Council received a Financial Report and reports from the Finance and General Purposes, Planning and Maintenance Committees, Village Hall, Cemetery, Sports Club, Parish Plan, District Councllor and Parish Clerk.

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Tuesday, 18th September 2012

Medstead Parish Council Meeting: 7.45pm, Medstead Village Hall, preceded by an open session. Highlights included:

The New Alresford Town Trust addressed the meeting to introduce their charitable work, including a local group hire minibus.

Diamond Jubilee Committee: Five commemorative china mugs are available, if any local resident, who did not receive one, would like a memento. Please contact the Parish Clerk for details. Funding for a plaque for the Jubilee tree was approved.

St. Andrew's Churchyard: Following receipt of necessary Diocesan permissions, work on replacing the churchyard fence will commence on Monday, 24th September..

Village Pond: The consultant civil engineer surveyed the soakaway site on Thursday, 6th September. Drainage and percolation tests were undertaken under the supervision of the consulting engineer and hydrologist. The soakaway, buried under two feet of silt, was uncovered, cleared and tested, and works very efficiently. The opportunity was also taken to clear silt from the outfalls of the four drains, as requested by Hampshire County Council. One pipe, blocked back from the outfall was resolved by Hampshire County Council. A report and synopsis will follow, for Full Council review.

Flooding: In response to a request from Hampshire County Council, information on local areas prone to flooding will be provided by the Parish Clerk, once the purpose for the request had been clarified.

Affordable Housing: Land at the proposed site off Roe Downs Road, adjacent to Medstead Bowls Club is no longer available. A way forward will be discussed with HARAH, in light of the original Housing Needs Survey having now been produced three years ago.

Village Hall: Tenders for resurfacing of the car park and improvements to entrance access are awaited. A Service of Dedication was held on Saturday, 15th September and the Medstead Village Hall Management Committee AGM will take place on Tuesday, 25th September at 8.00pm in the Village Hall.

Village Centre Speed Limit: Hampshire County Council advise Medstead has been put forward as one of 20 villages to take part in a pilot scheme to test village centre 20mph speed limits. The Parish Clerk will confirm the area to be restricted to Counillor Mark Kemp-Gee.

Parish Clerk: An offer has been made to an applicant for the Parish Clerk's replacement, subject to references.

Administration: The East Hampshire District Council preferred Code Of Conduct and updated Employment Policies were adopted by Council. A laptop and printer/copier has been purchased, with sufficient budget remaining for other items including a projector. A meeting with the leader of East Hampshire Dictrict Council is being arranged.

Reports: The Parish Council received a Financial Report and reports from the Planning and Maintenance Committees, Village Hall, Cemetery, Sports Club, Parish Plan, Parish Clerk and District Councillor.

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Tuesday, 17th July 2012

Medstead Parish Council Meeting: 7.45pm, Medstead Village Hall, preceded by an open session. Highlights included:

Terms Of Reference: for the Planning Committee and Maintenance Committee were reviewed and accepted by the Parish Council. A proposal to allow up to three non-Council members, from St Andrew's Parish Church PCC, the Environmental Group and the Sports Club, to attend but not vote at Maintenance Committee meetings was approved.

Administration: The Freedom of Information publication scheme, Complaints Procedure and Risk Review Report were reviewed and accepted by the Parish Council.

Flooding: An updated Hussell Pond Easement document, regarding future maintenance, has been received from Hampshire County Council following a request for changes by the Parish Council. The updated document has been reviewed and the Parish Council agreed it could now move to signature.

Parish Clerk: Eleven applications were received for the position of Parish Clerk. The Finance & General Purposes Committee will shortly be holding interviews and following uptake of references, a job offer will be made. Following acceptance, there will be a four-week transition period. A gratuity on retirement for the current Clerk was agreed.

Equipment: A budget of up to £1,500 was approved for the purchase of a laptop, memory stick, copier/printer, projector, phone and other office equipment for the Parish Council.

Localism Act, 2011: Councillors Pullen and Brooks Jackson attended a Neighbourhood Plans workshop on 21st June.

St. Andrew's Churchyard: The Parish Council agreed to renew the fence completely rather than undertake piecemeal repairs every few years. The Church and its surrounds is considered to be one of the two key features of the village. The new fence will be in the same style as the current one and be constructed in oak. Footpaths will be sprayed with weed killer, pending better weather and removal of the waste heaps will be investigated. The Church of Englandís guidelines for the maintenance of closed churchyards will be reviewed and a routine maintenance programme will be put in place for 2013, following discussion with St Andrew's Parish Church PCC. The War Memorial steps will also be repaired.

Village Pond: The study on the feasibility of restoring a Village Pond at the soakaway site is currently in abeyance, due to adverse weather.

Village Green: Remedial work to the Sports Pavilion is nearing completion. Siting of existing bins will be reveiewed when addditional bins are purchased and installed. Seats around the Green will be inspected and repaired as required. Proposed barrier work on the Green will be reviewed to determine if it still required, following completion of the drainage works on Hussell Lane. Access to the Green from Foul Lane will be inspected to determine if any remedial action is required.

Diamond Jubilee Committee: The village Diamond Jubilee celebration had come in under budget and around £1,000 was raised for village organisations by the bar, barbeque and cream teas. The Diamond Jubilee Committee was thanked for organising such a worthwhile and well-attended event. The Committee will now be wound up.

Affordable Housing: Discussions between HARAH, the Housing Association and the landowner continue.

Village Hall: All remedial works are now complete. The planned access porch is currently on hold, as the funding had been absorbed by the entrance system. Resurfacing of the car park and improvements to entrance access will be be investigated. Permission for a Parish Council notice board will be placed on the next Village Hall Management Committee meeting agenda. The car park will be closed on Friday, 31st August to comply with prevention of public right of access requirements.

Village Centre Speed Limit: Hampshire County Council advise Medstead has been put forward as one of 20 villages to take part in a pilot scheme to test village centre 20mph speed limits.

Reports: The Parish Council received a Financial Report and reports from the Planning and Maintenance Committees, Village Hall, Cemetery, District Councillor, Parish Plan and Parish Clerk.

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Tuesday, 15th May 2012

Medstead Parish Council Annual General Meeting and full council meeting: 7.45pm, Medstead Village Hall. Highlights included:

Elections: Ken Kercher was re-elected Chairman and Deborah Brooks Jackson was re-elected Vice-Chairman, for the year. Members of the Planning Committee, the Maintenance Committee and the Diamond Jubilee Committee were also elected.

Appointments: Representatives were appointed to the Village Hall Management Committee, the Parish Plan Committee, Footpath Officer, EHAPTC and Sports Club Committee.

Village Green: Following the Maintenance Committee meeting on 1st May the Parish Council approved: the purchase of four new litter bins for the Village Green; contracting for regular emptying of all the bins on the Green, and; installation of lockable barriers from the Roedowns Road and Foul Lane access points onto the Green.

Footpaths: Following the Maintenance Committee meeting on 1st May the Parish Council approved: tenders be sought for improvements to the footpath from Hussell Lane towards the Convent of St. Lucy (FP29) and; a site meeting to review appropriate locations, if any, for kissing gates on FP12 and FP17.

Flooding: Following completion of Hussell Lane drainage works, a draft Grant of Easement, regarding future maintenance of Hussell Pond has been reviewed and returned to Hampshire County Council with changes, prior to agreement of a final version.

Village Pond: The Parish Council agreed to fund a consultant civil engineer who will provide a costed study on the feasibility of restoring a Village Pond at the soakaway site.

Parish Clerk: Due to ill health Errol O'Farrell will be standing down as Parish Clerk, once a suitable replacement has been found. The Finance & General Purposes Committee will be responsible for the appointment of a new Clerk.

Reports: The Parish Council also received a Financial Report and reports from the Planning, Maintenance and Diamond Jubilee Committees, Village Hall, Cemetery, Footpath Co-Ordinator, District Councillor, Sports Club, Parish Plan and Parish Clerk.

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Tuesday, 17th April 2012

Medstead Parish Council Annual Parish Meeting: 7.45pm, Medstead Village Hall, highlights included:

Localism Act, 2011: Guest speaker Tom Horwood, Executive Director of Havant Borough Council and East Hampshire District Council, spoke on the Localism Act, the aim of which is to devolve more power to the localities and to reduce public spending by reducing tiers of government. Key elements of the Act include Neighbourhood Planning, more local setting of standards to control Councils' behaviour and community rights to nominate assets over which they have a future, non-exclusive buying right and to challenge how services are provided.

Medstead Parish Council: Summary Income and Expenditure 2009-2012 Medstead Parish Council: Summary Income Sources 2011-2012 Medstead Parish Council: Summary Expenditure Sources 2011-2012 Medstead Parish Plan: Action Plan Progress

Financial: Medstead Parish Council's 2012-2013 precept is £26,500, no increase over the previous year's precept of £26,500.

The 2010-11 financial report has been audited and signed off, 2011-12 has still to be audited and February and March have yet to be signed off by the Parish Council.

The redemption of Government Stock belonging to the Wakes Trust had been omitted from the 2010-2011 report but has been correctly included in 2011-12, increasing income for that prior year by £19,338.

Reports: The meeting also received reports from: the Chairman of the Parish Council, County and District Councillors, the Wake Trust and the Mulcock Charity, as well as a financial report of the Parish Council.

Medstead Parish Plan: The Parish Plan Committee presented its annual report on progress in implementing the Action Plan. In summary, at April 2012, 25 of the 43 actions are complete (58%); 10 are partially complete (23%) and 8 are yet to be commenced (19%).

The following actions were completed in 2011-12:
1.6.1, 1.6.3, 1.6.4, 1.6.5 Improve Communications and Community Events with, for example, regular Council updates in local magazines and this website, and the Diamond Jubilee event;
1.6.2 Parish Notice Boards with the new installation at Boyneswood Road;
4.1.1 Village Hall with the opening of the refurbished Village Hall, part funded by the Parish Council, in September 2011;
4.5.2 Community Transport a number of initiatives were reviewed and considered in 2011-2012, including e-bikes, community taxi/mini-bus and a Medstead-Alton commuter rail link;
4.6.1 Play Facilities with the completion of the new play facilities on the Village Green in Spring 2011 and;
5.2.1 Footpath Officer with the creation of and appointment to this role, by Medstead Parish Council.

The following were elected as members of the Parish Plan Committee: Peter Fenwick, Martin Gillie, Andrew Jackson and Hans Taylor.

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Medstead Parish Council Chairman's Annual Report 2011-12, Minutes from the 2011 Annual Parish Meeting and the Financial Report.

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Medstead Parish Plan Committee's Annual Report and Action Plan Update for 2011-12.

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Tuesday, 20th March 2012

Medstead Parish Council Meeting: 7.45pm, Medstead Village Hall, preceded by an open session. Highlights included:

Co-Option: Following the resignation of Councillors Gyford and Simpson, the resulting two vacancies for Parish Councillors were filled by co-option from seven prospective co-optees. After the required ballots the two successful candidates were the Revd Canon Simon Baker and Hans Taylor.

Appointments: Representatives were appointed to fill the Planning Committee, Maintenance Committee, Diamond Jubilee Committee and Footpath Co-ordinator vacancies, until the Annual General Meeting.

Play Facilities: The play equipment was inspected in January 2012, as part of the five year contract for the new play equipment. A risk area with the swing chains was identified and is being actioned and a bolt was replaced on the zip wire. A number of further issues have arisen in the original play area since the inspection, which the Parish Clerk will action, including: a broken seat and loose spring on the see-saw; repairs required to the bench; together with general upkeep and maintenance.

Boyneswood Road Footway: the footway works being undertaken by Hampshire County Council are now near completion.

Other Footways: The quotation from Vincent Hire to resurface the Roedowns Road footway was accepted.

Flooding: The Hussell Lane drainage works have been completed. The Hussell Pond Easement document, regarding future maintenance, has been agreed with Hampshire County Council and will be signed by the Chairman and Parish Clerk as named responsible officers.

Affordable Housing: Agents for the landowners of the site off Roe Downs Road on land adjacent to Medstead Bowls Club are now in contact with HARAH. Ben Read has held public meetings at Medstead and Four Marks on the possibility of developing land at Lymington Barns.

St. Andrew's Churchyard: Council was advised work on the trees in the Churchyard has now been completed. During the Open Session the question was raised whether a part of the Churchyard could be set aside for wild flowers. This would be down to an agreement between the Parish Council and St Andrew's Parish Church PCC who would advise which area(s) not to cut. As a Closed Churchyard, responsibility for maintenance lies with the Parish Council, rather than St. Andrew's Parish Church.

Speed Limit Enforcement: The Clerk reported the Officer responsible at Hampshire County Council (HCC) is now on maternity leave and a new officer has been appointed.

Financial: In light of a refund of Developers Contributions, Council agreed the Maintenance Committee will, before the Annual Return is due, consider allocating funds for repairs to Medstead Sports Pavilion, for which the tender from Oak Services was accepted, replacement of the Churchyard fencing, for which the tendering is in progress, and clearance work in the cemetery.

Other Matters: An Annual Risk Review and Terms of Reference of the Planning and Maintenance Committees were discusssed by Council and actions were agreed.

Reports: The Parish Council received a Financial Report and reports from the Planning, Maintenance and Diamond Jubilee Committees, Village Hall, Cemetery, Sports Club, Parish Plan and Parish Clerk, together with reports on attendance at recent HALC and CPRE events.

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Tuesday, 17th January 2012

Medstead Parish Council Meeting: 7.45pm, Medstead Village Hall, preceded by an open session. Highlights included:

Affordable Housing: Council recived a presentation from Ben Read on the possibility of developing land at Lymington Barns for around 40 units, split roughly equally between Affordable Housing and over-50s type accommodation.

Community Transport: Bentworth Parish Council has initiated discussions with Medstead Parish Council on a potential mini-bus or taxi service to be run in conjunction with the reduced bus service to facilitate villagers travelling to Alton or Basingstoke.

Flooding: Council received an update on the drainage works being undertaken on Hussell Lane. Discussions continue with Hampshire County Council with respect to drainage into and maintenance of Hussell Pond. Residents are encouraged to report the registration details of any vehicles crossing the Green to the police.

Boyneswood Road Footway: update on works being undertaken by Hampshire County Council.

Financial: Updated Financial Regulations and Councillor finance training were approved.

Reports: The Parish Council received a Financial Report and reports from the Planning, Maintenance and Diamond Jubilee Committees, Village Hall, Cemetery, Footpath Officer, District Councillor, Sports Club, Parish Plan and Parish Clerk.

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Monday, 19th December 2011

Medstead Parish Council / Hampshire County Council Meeting: 10.00am, Medstead Sports Pavilion, to discuss the Hussell Lane drainage works, including: draining into Hussell Pond; ongoing maintenance; signage; road closure; and any potential to include a pedestrian refuge on Hussell Lane.

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Friday, 9th December 2011

Medstead Parish Council Additional Meeting: 2.00pm, Medstead Village Hall, to discuss Affordable Housing, given the preferred site, land adjacent to Greenstile is no longer available and no second choice had been nominated. No other items were on the agenda.

Affordable Housing: The Parish Council agreed to put forward three possible sites off Roe Downs Road on land adjacent to Medstead Bowls Club for HARAH and the Housing Association to discuss with the land owner and agree the best option, with Parish Council involvement in the discussions.

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Tuesday, 15th November 2011

Medstead Parish Council Meeting: 7.45pm, Medstead Village Hall, preceded by an open session. Highlights included:

2012-13 Budget & Precept: The Parish Council received and reviewed the recommendations from the Finance & General Purposes Committee and agreed a budget of £24,511 and a precept of £26,500 for 2012-13.

Village Pond: The Medstead Parish Plan Committee will seek a consultant civil engineer to progress a costed study on the feasibility of restoring a Village Pond at the soakaway site.

Bus Service: The Parish Council has been advised, following its written objection to the revised services for Medstead, that subsidies for lightly-used loss-making routes, such as Medstead's are being withdrawn due to budget constraints; consequently the previous level of service is no longer viable.

Speed Limit Enforcement: Installation has been further delayed due to issues with the supporting posts supplied.

Affordable Housing: Following a meeting between HARAH and EHDC on 20th September, HARAH has completed Land Registry checks and is progressing discussions with the landowners. Ben Read will address a future Planning Committee meeting on a possible site for further Affordable Housing.

Boyneswood Road Footway: The Parish Council has received confirmation that work will commence on 28th November and take eight to twelve weeks to complete, depending upon the weather.

Other Footways: Quotations will be sought to repair and improve the Roedowns Road footway. Following the receipt of a suitable quotation, a new footway from the rear gate at Medstead School onto the Village Green will now be laid.

St. Andrew's Churchyard: The Parish Clerk has written to St Andrew's Parish Church PCC requesting the necessary permissions to undertake remedial tree work in the Churchyard, following inspection and securing of a suitable quotation. As a Closed Churchyard, responsibility for maintenance lies with the Parish Council, rather than St. Andrew's Parish Church.

Reports: The Parish Council received a Financial Report and reports from the Planning Committee, Finance & General Purposes Committee, Village Hall, Cemetery, Diamond Jubilee Committee, Footpath Officer, District Councillor and Parish Clerk.

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Tuesday, 20th September 2011

Medstead Parish Council Meeting: 7.45pm, Medstead Village Hall. Highlights included:

Village Pond: The Parish Council received an update on the engagement of a civil engineer to produce a costed study on the feasibility of restoring a Village Pond at the soakaway site.

Septic Tanks: The Parish Council received an update on registration. On August 17th, 2011 the Environment Agency released a regulatory position statement reviewing the registration of small sewage discharges in England, removing the December 31st, 2011 deadline pending further consultation and publicising its outcome.

Bus Service: The Parish Council received an update on the revised services for Medstead, including withdrawal of the Route 28 service to Medstead following surveys indicating very low usage and a new three days per week Service 208 to Alton, planned to be effective from 31st October. The Parish Clerk advised the time limit for survey responses had been extended to the end of October and it was agreed the Parish Clerk will object in writing to the proposals.

Speed Limit Enforcement: The Parish Clerk has confirmed the siting of poles for Beech and Medstead and we should now be in a position to proceed with installation.

Affordable Housing: no updates to report pending a meeting between HARAH and EHDC on 20th September.

Boyneswood Road Footway: The Parish Council has received notification the work should commence in late October/early November 2011 and take twelve weeks, to include total re-surfacing of the highway. A Parish Council noticeboard will also be erected during this time.

Standing Orders: The revised Parish Council Standing Orders were formally signed-off and adopted.

Reports: The Parish Council received a Financial Report and reports from the Planning Committee, Maintenance Committee, Parish Plan, Sports Club, Village Hall, Cemetery, Diamond Jubilee Committee, Footpath Officer, District Councillor and Parish Clerk.

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Tuesday, 16th August 2011

Medstead Parish Council Meeting: 7.45pm, Medstead Bowls Club. Highlights included:

Affordable Housing: the Parish Council agreed its preferred site for Affordable Housing is on land next to Greenstile; with the following conditions, for consideration:

  • Review the possibility of a mini roundabout at the crossroads by Medstead Hardware Store.
  • Housing and access to be principally in the North-West corner of the site.
  • An access path to Footpath 14 (FP14) to be created, with both the new path and FP14 to be capable of pushchair use for access to Medstead Primary School and Medstead Pre-School & Nursery.

A proposal for an alternative, reserve, site was not agreed. The decision on the preferred site will now be communicated to HARAH.

Standing Orders: The Parish Council reviewed updated Standing Orders, agreed revisions and formally adopted the revised Standing Orders.

Elections: EHDC review polling districts and places every four years. The Parish Council agreed no changes to the existing single Medstead ward and polling station were necessary, and this will be communicated to EHDC.

East Hampshire Association of Parish and Town Councils: Five Councillors will be attending an EHAPTC meeting on 28th September, 2011, which includes training on community engagement in decision making.

Diamond Jubilee: The Parish Council's working party presented their initial programme for a village celebration of the Queen's Diamond Jubilee on Monday, 4th June, 2012, including: a special service at St. Andrew's Parish Church from 3.00pm, followed by tree planting, or similar, a family picnic on the Village Green with entertainment, bar and commemorative gifts for every Medstead child. The Parish Council agreed to set aside a budget of £1,000 to defray costs.

Bus Service: Following notification of a significant reduction from 30th October the Parish Clerk will be responding to HCC over the lack of an adequate service for Medstead.

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Tuesday, 19th July 2011

Medstead Parish Council Meeting: 7.45pm, Medstead Bowls Club. Highlights included:

Elections/Co-Option: The Parish Clerk advised Councillor Buckland had completed and signed his Acceptance of Office.

Police: PC1974 Richard McLaren, Hampshire Constabulary's new Safer Neighbourhood, or Beat, Officer for Alton Rural West, which covers Medstead, introduced himself and his role.

Village Green: The wooden board on the Roe Downs Road / South Town Road corner of the Village Green will be removed. Residents are reminded they need to request permission from the Parish Council to display notices on the Green, please contact the Parish Clerk for details.

Septic Tanks: The Parish Clerk has advised East Hampshire District Council (EHDC) and Hampshire County Council (HCC) of the need to more widely advertise the requirement for households to register septic tanks or treatment plants with the Environment Agency by 31st December 2011, for example in Partners and Hampshire Now magazines, since this was likely to affect many Medstead residents.

Affordable Housing: Following a debrief on the recent public exhibition, the Parish Council will review information received from HARAH and decide the Parish Council's preferred site at August's Parish Council Meeting. The recommendation will then be communicated to HARAH.

Village Pond: The Parish Council agreed a study should be undertaken to determine the feasibility of a pond on the soakaway site, to include costings.

Standing Orders: Following a recommendation from the working party, the Parish Council agreed to use the National Association of Local Councils' (NALC) Model Standing Orders with the addition of existing Medstead Parish Council Standing Orders not covered. The resulting draft has been sent to all members for response before the August meeting, where the Standing Orders will formally be voted upon.

Diamond Jubilee: A Parish Council working party comprising Councillors Fenwick, Gyford and Brooks Jackson has been set up to lead the initiative for a village celebration of the Queen's Diamond Jubilee in 2012.

Footpaths: Following a recent meeting on the subject, the Parish Council appointed four Footpath Officers.

Reports: The Parish Council also received a Financial Report and reports from the Planning Committee, Maintenance Committee, Parish Plan, Sports Club, Village Hall, Cemetery, District Councillor and Parish Clerk.

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Wednesday, 13th July 2011

Medstead Parish Council Working Party: to review and discuss any changes required to the standing orders and prepare recommendations to the full Council, 7.30pm, Medstead Sports Pavilion.

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Tuesday, 21st June 2011

Medstead Parish Council Additional Meeting: 7.45pm, Medstead Bowls Club. Highlights included:

2011 Elections/Co-Option: Medstead Parish Council has nine Parish Council seats. Eight nominations were received and elected unopposed to the Parish Council, effective from 5th May; the remaining vacancy to be filled by co-option. Three prospective candidates had submitted applications and - following a NALC process of selection requiring a majority vote in a paper ballot of candidates proposed and seconded by Councillors - Peter Buckland was co-opted. Councillor Buckland will also service on the Maintenance Committee.

Footpaths: Following the May Meeting four people had asked to be considered for the role of Footpaths Officer. A meeting of the interested parties with Councillors Kercher and Whitcher will be held to explain the role and agree responsibilities.

Affordable Housing: The public exhibition on affordable housing for Medstead will be held on Thursday, 30th June from 2.00pm-8.00pm in Medstead Bowls Club. A HARAH Rural Housing Enabler and an EHDC Planning Officer will also be present at the meeting, in addition to Parish Councillors.

Consultations: Medstead Parish Council's response to the Local Public Audit Consultation was agreed and a Consultation on Planning for Traveller and Gypsy Sites was circulated to Councillors for comment.

Other Items: A working party of all interested Councillors will review Council Standing Orders, including frequency of Parish Council meetings, and make proposals on any desired changes to full Council for approval.

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Tuesday, 17th May 2011

Medstead Parish Council Annual General Meeting and full council meeting: 7.45pm, Medstead Bowls Club. Highlights included:

Elections: Ken Kercher was re-elected Chairman, and Deborah Brooks Jackson was elected Vice-Chairman, for the year. Members of the Planning Committee and the Maintenance Committee were also elected.

Appointments: Representatives were appointed to the Village Hall Management Committee, the Parish Plan Committee and to EHAPTC. The appointment of Footpath Officer(s) was deferred until the current vacancy for Parish Councillor has been filled by co-option.

2011 Elections/Co-Option: The one vacancy for a Parish Councillor will be filled by co-option at the Parish Council Meeting on 21st June. Prospective candidates are welcome to contact the Parish Clerk for further information.

Speed Limit Enforcement: The Clerk reported the Officer responsible at Hampshire County Council (HCC) will recommend purchase of Speed Limit Reminder (SLR) equipment and that the installation cost be covered by HCC. This still has to be ratified by HCC.

Affordable Housing: The Parish Council is planning to hold a public exhibition on affordable housing for Medstead in June, including what it is, why it is needed, a review of prospective sites and the preferred site. The date for the meeting is to be finalised, pending availablility of a suitable meeting space. Representatives from HARAH and EHDC will also be present at the meeting, in addition to Parish Councillors.

Reports: The Parish Council received a Financial Report and reports from the Planning Committee, Parish Plan, Sports Club, Village Hall and Parish Clerk.

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Medstead Parish Council: Who We Are

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Tuesday, 19th April 2011

Medstead Parish Council Annual Parish Meeting: 7.45pm, Medstead Bowls Club. Highlights included:

Highways: Guest speaker Iain Hopcroft, Hampshire County Council Highways, is responsible for highway issues including surfacing, potholes, drainage and footways. The maintenance budget for the area including Medstead is £110k per annum for 700 miles of carriageway and is prioritised by category of road (A,B,C) and traffic volumes. To report maintenance issues telephone 0845 6035633 or use the online form.

Medstead Parish Council: Summary Income and Expenditure 2009-2011 Medstead Parish Council: Summary Income Sources 2010-2011 Medstead Parish Council: Summary Expenditure Sources 2010-2011

Financial: Medstead Parish Council's 2011-2012 precept is £26,500 a 1.9% increase over the previous year's precept of £26,000.

The 2009-10 finacial report has been audited and signed off, 2010-11 has still to be audited and March has yet to be signed off by the Parish Council.

Income was inflated by the return of the grant for a new Scout Hut of £6,000. A grant of £10,000 to the Village Hall and part-payment for the play equipment of £26,178 and the then higher VAT contributed to the higher expenditure figure.

The full cost of the play equipment will eventually be returned to the Parish Council from Developers' Contributions. Funds are therefore in a strong position as the Parish Council have managed to secure funds from outside sources for each major project embarked on.

Affordable Housing: the next step will be to hold a public exhibition in the village showing progress to date, sites which have been considered and/or rejected and asking for input.

Village Pond: members of the Parish Council and Parish Plan Committee will formulate questions to be posed and resolved by a suitably qualified person to determine the feasibility of a retained water pond at the soakaway or another site. There is also concern to check any possible pollution at the soakaway site and the Parish Council have concerns over a possible flooding risk if the present soakaway is altered.

New Play Facilities: Completion of the Adventure Trail is awaiting installation of safety matting.

Parish Noticeboards: A new noticeboard has been installed at Read's The Butchers at Lymington Farm and a further board will be put in Boyneswood Road when the footway work is completed.

Footpaths: No one accepted the job of Footpaths Officer but we hope to have someone for the coming year. Six kissing gates have so far been installed with more to come.

Village Hall: the Parish Council has approved grants of £10,000 and £5,300 and was also involved in securing £25,000 from Developers' Contributions towards restoration work on the Village Hall. It is hoped the Village Hall will be available for the Village Fête in July, 2011.

2011 Elections: Medstead Parish Council has nine Parish Council seats and has one vacancy, following applications for nomination, which will now be filled by co-option in June.

The meeting also received reports from: the Chairman of the Parish Council, County and District Councillors, the Wake Trust and the Mulcock Charity, as well as a financial report of the Parish Council.

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Medstead Parish Council Chairman's Annual Report 2010-11, Minutes from the Annual Parish Meeting and the Financial Report.

Medstead Parish Plan: Action Plan Progress

The Parish Plan Committee presented its annual report. In summary, progress in implementing the Action Plan at January 2011 is: 17 of the 43 actions are complete (39.5%); 14 are partially complete (32.6%) and 12 are yet to be commenced (27.9%).

The following were elected as members of the Parish Plan Committee: Peter Fenwick, Martin Gillie, Roy Pullen, Duncan Pate, Andrew Jackson and Hans Taylor.

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Medstead Parish Plan Committee's Annual Report and Action Plan Update for 2010-11.

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Tuesday, 15th March 2011

Medstead Parish Council Meeting: 7.45pm, Medstead Bowls Club. Highlights included:

Village Hall: the Village Hall Management Committee's application to Council for a grant of £5,300 for interior plastering was approved; currently the interior is painted brick or block work.

Affordable Housing: a meeting has been agreed with all parties for Thursday, 31st March to further review one site.

Speed Limit Enforcement: Following a possible withdrawal of Bentworth Parish Council in the project to install a 30mph speed limit reminder sign, a meeting has been agreed for early April to confirm this action. If confirmed, Beech and Medstead Parish Councils will have to decide whether and how to proceed. To facilitate progress, Council agreed to consider additional funding of up to £1,000.

New Play Facilities: Completion of the Adventure Trail is awaiting installation of matting. The next full Council meeting will consider installing a picnic table.

East Hampshire Passenger Transport Forum: two Councillors will attend on Wednesday, 23rd March to consider Hampshire County Council's review of subsidised bus services and bus passes.

Maintenance Committee Report: The tender from Jim Kimber Landscaping for the Village Green mowing contract was accepted. Unauthorised vehicular access to the Village Green will be monitored prior to taking any further action. The Maintenance Committee will collate relevant information for the Emergency Action document.

Village Pond: It was agreed the Clerk will liaise with the Parish Plan Committee to obtain quotes for a survey to determine if a pond is, or is not, feasible on the soakaway or Hussell Lane sites.

Parish Plan Report: the Maintenance Committee will hold a site meeting with the Environmental Group to review their proposals for the Village Green.

2011 Elections: Elections for the Parish Council and for East Hampshire District Council will take place on Thursday, 5th May. Medstead Parish Council has nine Parish Council seats and will have three vacancies. Should nine or fewer nominations be received, there will be no election and the nominees will be appointed to the Parish Council, by default.

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Tuesday, 18th January 2011

Medstead Parish Council Meeting: 7.45pm, Medstead Bowls Club. Highlights included:

Boyneswood Road Footway: presentation by Paul Turner, Hampshire County Council Highways Officer, responsible for footways, followed by a question & answer session.

Maintenance Committee: following the resignation of Councillor David Rae, Councillor Deborah Brooks Jackson will fill the resulting vacancy and Councillor Stan Whitcher will be the new Chairman.

New Play Facilities: The final piece of equipment was received and installed earlier this month. Completion of the Adventure Trail is awaiting better weather in order to lay the safety matting around the equipment, whch is currently fenced-off and so should not be used.

Community Transport: A four week trial between Medstead & Four Marks and Alton Stations to connect with commuter trains to and from London is now scheduled to start on 24th January. Parking will be monitored during the trial and users are encouraged to email the Parish Clerk for a post-trial de-brief.
Note: subsequent to the meeting "technical issues" have delayed the start until further notice.

Medstead Village Hall, reinstatement works begin, January 2011

Village Hall Report: Contractors engaged by the insurance company have commmenced work reinstating the Hall, and certain additionally funded work, such as toilet improvements, an access porch and further roof insulation. Certain tree works and electricity supply works will also be undertaken. Following the Special General Meeting on 19th November, 2010 two further trustees have been elected and a new Friends of the Village Hall committee will be formed to look at fund raising for future development. The Parish Council agreed to release a £10,000 grant previously set aside for works to the Hall.

Parish Plan Report 2010-2011: An update on progress in implementing the Action Plan was presented to the Parish Council. As at January 2011: 17 of the 43 actions are complete (39.5%); 14 are partially complete (32.6%) and 12 are yet to be commenced (27.9%).

Other Reports: The Parish Council received reports from the Planning Committee, the Maintenance Committee, Sports Club, District Councillor and Parish Clerk.

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Medstead Parish Plan Committee's Annual Report for 2010-11

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Friday, 17th December 2010

GOCO Mid Hants Link Meeting on the commuter rail link between Four Marks & Medstead Station and Alton. Following a meeting on 17th December between Go! Cooperative (GOCO), the Mid Hants Railway (MHR) and Hampshire County Council's Rail Officer, Michael Hedderly, the arrangements detailed below were agreed.

  • The trial has been put back by one week and will now start on Monday, January 24th.
    Note: subsequent to the meeting "technical issues" have delayed the start until further notice.
  • The timetable has been amended compared with the draft and connection will not be offered with the the 06.12 Alton departure and 20.39 arrival in order to improve the situation for attracting paid volunteer staff.
  • The service will be referred to under the brand name GOCO Mid Hants Link.
  • The Parry PPM 50 railcar will be delivered to Alresford on January 17th for one week's staff training and familiarisation.
  • The 4-week trial will run Mondays to Fridays from Monday, January 24th to Friday, February 18th.
  • Connection will be made with five morning departures from Alton to Waterloo from 06.44 to 08.44 inclusive, and with a corresponding number of evening arrivals at Alton between 17.41 and 20.04.
    Morning departures of the GOCO Mid Hants Link from Medstead & Four Marks to Alton will be at 06.22, 06.53, 07.24, 07.55 and 08.27.
    Evening departures of the GOCO Mid Hants Link from Alton to Medstead & Four Marks will be at 17.46, 18.35, 19.08, 19.39 and 20.10.
  • Fares for the duration of the trial period have been agreed as: Adult: £3.00 single, £5.00 return; Child: £2.00 single, £3.00 return. Tickets will be issued on the GOCO Mid Hants Link train. No through ticketing is possible onto SWT for the period of the trial.
  • GOCO is organising AA signage directing motorists to the north side of the line where limited parking (14 designated spaces) has been arranged with Woodlea Park industrial estate.
  • The MHR is installing cycle hoops at Medstead & Four Marks.
  • Volunteer staff are still sought for ticket issue duties on the Link trains, in order to provide a small pool of staff. Safety training will be offered by the MHR to cover emergency situations.
  • The Alton Line Users' Association (ALUA) has been requested to circulate its members to see if any are interested in this duty which carries some remuneration. One volunteer has already come forward from ALUA. Would any additional potential volunteers please contact Chris Phillimore of GOCO for details: mobile 07740 541946.

Related Links
GOCO Press Release

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Wednesday, 1st December 2010

Meeting of Four Marks and Medstead Parish Councillors - Proposed commuter rail link between Four Marks & Medstead Station and Alton: 7.30pm, Four Marks Village Hall.

Michael Hedderly, Hampshire County Council Rail Officer, met with Medstead and Four Marks Parish Councillors to discuss the proposed trial which is planned to run from 17th January to 11th February, 2011. The exact details have yet to be finalised by HCC. Highlights included:

The proposal has arisen because of the pressure on parking at Alton station, where the car park is often full before 8.30am, resulting in an increase in street parking.

The draft timetable proposes the trial service, using a railcar accommodating up to 50 people, will run 6 trips every half an hour, to connect with the 6.12am to 8.44am morning services departing from Alton to Waterloo and the 17.41pm to 20.39pm evening services arriving in Alton from Waterloo.

The currently proposed fare is £4.00-£4.50 return, including free parking, compared to the 2010 parking charges at Alton Station of £5.50 per day, £22 per week and £80 per month.

The objectives of the trial are to determine: if such a service is practical for the rail companies involved; if the timings are correct; whether demand is adequate; the impact on parking at Medstead & Four Marks and Alton stations and whether the service could also be used by schoolchildren.

It is hoped the connection will be attractive for locals who could walk or cycle to the station and it is proposed to provide a facility for cycles to be left locked at the station.

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Tuesday, 16th November 2010

Medstead Parish Council Meeting: 7.45pm, Medstead Bowls Club. Highlights included:

Community Transport: Hampshire County Council has conducted preliminary discussions with the Mid-Hants Railway about holding a three month trial serivce between Medstead & Four Marks and Alton Stations to connect with commuter trains to and from London, potentially starting in early 2011.

Speed Limit Enforcement: Sites for 30mph Speed Limit Reminder (SLR) equipment will shortly be completed.

Budget & Precept for 2011/2012: A budget of £27,392 and a precept of £26,500 were approved. The precept has increased by £500, or less than 2%. The Chairman advised with the increase in houses in Medstead since 2010/2011 the likely outcome was a small rise per household.

Village Pond: Following the September Council meeting the Environment Group of the Parish Plan Committee have come back with clarification questions which will be considered and responded to by the Maintenance Committee.

New Play Facilities: Work is progressing, despite weather and technical delays. Once complete the Medstead School children involved will be invited to an official opening.

Village Hall Report: The application for Developers Contributions was approved by the EHDC Community Forum on 16th November.

Other Reports: The Parish Council received reports from the Planning Committee on the latest planning applications and from the Maintenance Committee, including the request for tender for the Village Green mowing contract.

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Friday, 5th November 2010

Medstead Parish Council Meeting: 11.00am, Medstead Sports Pavilion. The agenda included:

  • Discussion with HARAH on Affordable Housing. (Closed to the public).
  • Consideration of a grant application through Developers Contributions for three aspects of the Village Hall restoration: replacement toilet and added shower facilities; electrically operated front door and external access ramp; and new exterior front porch, ahead of the November meeting of the EHDC Community Forum. (Open to the public).
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Related Links
Community Forum (Alton & Surrounding Villages) 16.11.10 - Use Of Developer Contributions: Medstead

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Tuesday, 21st September 2010

Medstead Parish Council Meeting: 7.45pm, Medstead Bowls Club. Highlights included:

Preparation for the 2011-12 budget.

Hussell Lane Flooding: it appears the work conducted in May has been effective in controlling the flooding. The sitiation will be observed as we move into Autumn and Winter.

Village Pond - Legal advice: a letter from the solicitors had been received in response to the Parish Clerk having written seeking answers to a number of issues connected with any inspection of the borehole in the soakaway/pond. The letter had been circulated to Councillors in advance of the meeting.
Comment was made by Councillor Whitcher that he now believed there had never been a borehole dug in this area. Later, in his report, District Councillor Maurice Johnson also shared the view no borehole had been put in.
It was agreed the legal response should be shared with members of the Environment Group so they could also comment.
The general mood was there might be a significant risk in proceeding with changes to the soakaway area which might adversely affect its functioning. It was necessary to recognise the responsibility of the Parish Council to mainatin an adequate soakaway function as well as continuing the programme of maintenance for the area which had already been done by members of the Environment Group.

New Play Facilities: at a special meeting of the District Community Panel, approval was given for use of Developers Contributions amounting to £35,000 to fund the new play area. Thanks were expressed for the overall efforts of Mr. Peter Fenwick and also the Parish Clerk for helping to progress the meeting and installation.

Affordable Housing: seven sites had been presented to the Council for consideration. From this information, selected sites were proposed to EHDC who would make site visits and respond with proposals.

Village Hall Report: a report was received from Councillor Whitcher, the Parish Council's representative on the Village Hall Management Committee. It was reported the AGM held on 13th September had resulted in a number of changes to the Management Committee, including the election of a new Chairman and Secretary. At a meeting following the AGM a decision to repair had been agreed.
Some suprise was expressed in that the questionnaires for the residents of the village had not been circulated prior to this decision. The question arose of the commitment of monies set aside by the Parish Council to aid the Village Hall; this had been before the fire and was directed at proposed improvements and subsequently for any satisfactory proposal. In the current situation, it was agreed to await the outcome of any questionnaire before allocating the money.

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Tuesday, 20th July 2010

Medstead Parish Council Meeting: 7.45pm, Medstead Bowls Club. Highlights included:

Presentation from pupils of Medstead School: before the meeting started, children from Beech class made a presentation of proposals for further play equipment on the Village Green, supported by Peter Fenwick who presented the financial data on behalf of the Parish Plan Committee. When the formal Council Meeting began, the subject of the new Play Area and Equipment was discussed. The costs of this play area development was just under £35,000 and it was agreed the Parish Council would ask for Developers' Contributions to cover the full amount, since this is very typical of the type of project suitable for such funding. The Parish Council would remain responsible for the costs of maintenance and insurance.

Affordable Housing: the Clerk had queried whether Central Government might limit such funding but was assured projects already being considered, including Medstead, would not be affected.

Village Hall: the Parish Council considered possible ways of assisting the Village Hall Management Committee with the restoration of the Hall and helping with funding. A report from the Chairman summarising this item was printed in the August edition of the Medstead Times and is also available to download.

Mulcock Charity: Michael Congdon, a former Parish Clerk, had asked to be relieved of his Trustee duty. The Parish Council has the responsibility to find a successor and announced Tony Shelton-Smith of The Handy Stores had agreed to become a Trustee.

Village Pond - Legal advice: following questions regarding the pond area, the Clerk had written to the British Geological Society to ascertain their knowledge of the borehole in the soakaway. They confirmed they had no record and expressed concern a borehole existed to take highways water that could be contaminated. The Clerk had also confirmed legal advice could be obtained through the Parish Council's membership of the Hampshire Association of Local Councils (HALC) to handle the question of the Council's responsibility in this matter as well as HCC's responsibility, since they dug the borehole - although it must first be confirmed a borehole is actually there. Any advice offered will not cost more than £500.

Maintenance Committee: two further kissing gates have been installed in the Convent grounds as well as one in the cemetery. The 30mph flashing speed limit reminder sign will be obtained now the bases are being installed to allow mobility of sites.

Parish Plan Report: the Communications Group had completed their original objective of producing the Medstead Guide but a new group will be formed with new members to continue with other local communication matters. The Environment Group continued to work on planting on the Green in agreed areas and were tackling the problem of Japanese Knotweed where it was known to exist.

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Medstead Parish Plan Implementation Committee's proposal to improve the play facilities.

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The Parish Council's position on funding the restoration of the Village Hall.

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Tuesday, 18th May 2010

Medstead Parish Council Meeting: 7.45pm, Medstead Bowls Club, including: Election of Officers and Committees; Financial Report; Village Hall Report; Reports form Council Committees; Affordable Housing; and Parish Plan Report.

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Tuesday, 20th April 2010

Medstead Parish Council: Annual Parish Meeting.

Medstead Parish Council's Annual Parish Meeting will take place at Medstead Bowls Club at 7.45pm. All Medstead residents are welcome to attend.

The Parish Plan Committee will present its annual report and the election of committee members of the Parish Plan Committee will also be held.

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Medstead Parish Plan Committee's Annual Report for 2009-10

There will also be reports from: the Chairman of the Parish Council, County and District Councillors, the Wake Trust and the Mulcock Charity, as well as a financial report of the Parish Council.

There will also be a presentation on Rogue Traders, Scams and Doorstep Crime by Jane Gulliver from Hampshire County Council Trading Standards.

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Tuesday, 21st April 2009

Medstead Parish Council: Annual Parish Meeting.

All residents of the Parish are welcome to attend the Annual Parish Meeting at 7.45pm in the Village Hall. The meeting will include a presentation of the Medstead Parish Plan Committee's Annual Report for 2008-9, by Chairman Peter Fenwick.

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Medstead Parish Plan Committee's Annual Report, 2008-9

The meeting will also include a presentation by John Lancaster on Affordable Housing.

John Lancaster is Rural Housing Enabler and one of the founding members of the Hampshire Alliance for Rural Affordable Housing (HARAH), at Community Action Hampshire.

The meeting will also cover reports from the Parish Council Chairman, local councillors and trustees, Parish Council financial report and a public question and answer session.

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Tuesday, 15th April 2008

Medstead Parish Council: Annual Parish Meeting.

All residents of the Parish are welcome to attend the Annual Parish Meeting at 7.45pm in the Village Hall. The meeting will include a presentation on the draft Parish Plan: a comprehensive view, from those who live in the Parish, of how we wish to see it develop over the next 10 years.

The meeting will also cover reports from the Parish Council Chairman, local councillors and trustees, Parish Council financial report and a public question and answer session.

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Planning Committee

Wednesday, 11th December 2013

Planning Committee Meeting: 7.30pm, Medstead Village Hall, all welcome.

Review of minutes from the last meeting, planning decisions received and new planning applications, including:

  • 54970/001/13DEC amended outline application for 6 dwellings at Woodfield, Windsor Road, Medstead.

Preceded by an open session.

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Wednesday, 13th November 2013

Planning Committee Meeting: 7.30pm, Medstead Village Hall, all welcome.

Review of minutes from the last meeting, planning decisions received and new planning applications, including:

  • 22638/002/13NOV application for 5 dwellings at Wistaria, Lymington Bottom Road, Medstead.
  • 22983/008/21NOV application for 3 dwellings, after demolition of existing dwelling and stables at Cedar Stables, Castle Street, Medstead.
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Wednesday, 9th October 2013

Planning Committee Meeting: 7.30pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, including:

  • 54970/001/23OCT outline application for 6 dwellings at Woodfield, Windsor Road, Medstead.
  • 55010/23OCT outline application for 23 dwellings, access road and parking on land east of Cedar Stables, Castle Street, Medstead.
  • 55010/001/23OCT outline application for 17 dwellings, access road and parking on land east of Cedar Stables, Castle Street, Medstead.

At the preceding open session, attended by approximately 50 members of the public, residents of the Parish highlighted a range of concerns about the development proposal for Cedar Stables which included: questioning the need for affordable housing for local people in the Parish; the density of the development being detrimental to the character of the village; the lack of infrastructure to support the size of the development; and the increase in traffic volume. In more general terms, residents raised concerns about the overdevelopment of Four Marks and Medstead.

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Wednesday, 11th September 2013

Planning Committee Meeting: 7.30pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, including 53305/003/18SEPT outline application for residential development of up to 69 dwellings on land to the west of Lymington Farm Industrial Estate, Lymington Bottom Road. Preceded by an open session.

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Wednesday, 14th August 2013

Planning Committee Meeting: 7.30pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Wednesday, 10th July 2013

Planning Committee Meeting: 7.30pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, including 54970 for 11 dwellings at Woodfield, Windsor Road. Preceded by an open session.

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Wednesday, 12th June 2013

Planning Committee Meeting: 7.30pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

Councillor Pullen was elected as Chairman of the Planning Committee for the forthcoming year.

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Wednesday, 8th May 2013

Planning Committee Meeting: 7.30pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Wednesday, 10th April 2013

Planning Committee Meeting: 7.30pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Wednesday, 13th March 2013

Planning Committee Meeting: 7.30pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

The Committee agreed to review the Medstead Village Design Statement in conjunction with the process of developing a Neighbourhood Plan which enables the Parish to influence decisions about new and modified buildings and facilities in Medstead.

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Wednesday, 13th February 2013

Planning Committee Meeting: 7.30pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, including applications 53305/001 for up to 38 dwellings at Lymington Farm Industrial Estate, Lymington Bottom Road, and 22983/006 four dwellings after demolition of existing dwelling and stables, at Cedar Stables, Trinity Hill. Preceded by an open session.

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Wednesday, 5th December 2012

Planning Committee Meeting: 7.30pm, Medstead Village Hall, Wiltshire Room.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

The Committee also considered the Department of Communities and Local Government (DCLG) consultation document detailing the Government's plans to extend Permitted Development Rights for three years for Home Owners and Businesses and agreed a formal response.

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Thursday, 8th November 2012

Planning Committee Meeting: 7.30pm, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Friday, 28th September 2012

Planning Committee Meeting: 7.00pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, including an outline planning application for a residential development of up to 38 dwellings and formation of new access at land to the west of Lymington Farm Industrial Estate, Lymington Bottom Road (53305/09OCT). Preceded by an open session.

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Thursday, 2nd August 2012

Planning Committee Meeting: 6.00pm, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Wednesday, 27th June 2012

Planning Committee Meeting: 10.00am, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Wednesday, 23rd May 2012

Planning Committee Meeting: 6.00pm, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session. Councillor Deborah Brooks Jackson was elected as Chairman.

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Friday, 20th April 2012

Planning Committee Meeting: 5.00pm, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Thursday, 29th March 2012

Planning Committee Meeting: 5.00pm, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Tuesday, 20th March 2012

Planning Committee Meeting: Medstead Village Hall, immediately following the meeting of Full Council.

Review of minutes from the last meeting, planning decisions received and new planning applications, including temporary siting of mobile home and boundary fencing within the residential curtilage of the Convent of St Lucy (28283/001). Preceded by an open session.

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Friday, 10th February 2012

Planning Committee Meeting: 5.00pm, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Friday, 13th January 2012

Planning Committee Meeting: 5.00pm, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received and new planning applications, including 51402/004: a replacement dwelling, guest annexe, garage, barn, garden room, stable block with staff flat and landscaping scheme following the demolition of the existing house, garage and equestrian buildings (excluding the indoor arena) at Medstead Grange, Trinity Hill, Medstead. Preceded by an open session.

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Friday, 9th December 2011

Planning Committee Meeting: 1.15pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Wednesday, 16th November 2011

Planning Committee Meeting: 10.00am, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Tuesday, 18th October 2011

Planning Committee Meeting: 7.45pm, Medstead Village Hall.

Review of minutes from the last meeting, planning decisions received and new planning applications, including the proposed siting of a temporary timber dwelling at Northfield Stables, Soldridge Road, Medstead. Preceded by an open session.

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Wednesday, 28th September 2011

Planning Committee Meeting: 2.00pm, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received and new planning applications, preceded by an open session.

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Wednesday, 7th September 2011

Planning Committee Meeting: 11.15am, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received - including permission for a detatched dwelling and garage at The Rectory, Trinity Hill - and new planning applications. Preceded by an open session.

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Thursday, 28th July 2011

Planning Committee Meeting: 10.00am, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received and new planning applications, including six detached dwellings at Willowfield, Boyneswood Road. Preceded by an open session.

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Wednesday, 29th June 2011

Planning Committee Meeting: 9.30am, Medstead Sports Pavilion.

Review of minutes from the last meeting, planning decisions received, including: permission for one pair of semi-detached dwellings to the rear of Medstead Hardware and the withdrawal of an application for three new dwellings on the car park at Chawton Woods; and new planning applications including: a detached dwelling and garage at The Rectory, Trinity Hill and two detached four bedroomed dwellings and parking at Twinkle Cottage, Boyneswood Road. Preceded by an open session.

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Wednesday, 25th May 2011

Planning Committee Meeting: 9.30am, Medstead Sports Pavilion.

Election of Chairman, review of minutes from last meeting, planning decisions received and new planning applications, preceded by an open session.

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Thursday, 28th April 2011

Planning Committee Meeting: 4.00pm, Medstead Sports Pavilion.

Review of minutes from last meeting, planning decisions received and new planning applications, including 27121/001: a proposal for one pair of semi-detatched dwellings to the rear of Medstead Hardware Stores, High Street, Medstead. Preceded by an open session.

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Thursday, 24th March 2011

Planning Committee Meeting: 7.30pm, Medstead Sports Pavilion.

Review of minutes from last meeting, planning decisions received and new planning applications, preceded by an open session.

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Monday, 14th February 2011

Planning Committee Meeting: 10.00am, Medstead Sports Pavilion.

Review of minutes from last meeting, planning decisions received and new planning applications, preceded by an open session.

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Wednesday, 12th January 2011

Planning Committee Meeting: 7.00pm, Medstead Sports Pavilion.

Review of minutes from last meeting, planning decisions received and new planning applications, including 38703/001: outline permission for three dwellings with associated access at the car park east of Chawton Park Cottages, Boyneswood Road. Preceded by an open session.

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Maintenance Committee

Wednesday, 30th October 2013

Maintenance Committee Meeting: 7.30pm, Medstead Village Hall. Highlights included:

Footpaths: The Clerk will highlight to relevant parties the broken or missing stiles on footpath 35 (Village Hall to Chawton Woods). Progress of works by Hampshire County Council and the consequent closure of footpath 28 (Jenny Green Lane) is being monitored by the Parish Council.

Play Facilities: Quotes are being obtained to replace the see-saw springer.

Parish Notice Boards: A new noticeboard for the Village Green has been ordered.

Village Green: The path from South Town Road to Roe Down Road will be cleared of over-hanging branches, vegetation and encroaching grass. The Committee reviewed the current mowing contract and the Clerk will prepare the tender document, with a deadline for quotes of 31st December 2013.

Sports Pavilion: The Clerk will contact Hampshire Fire and Rescue to arrange an independent fire risk assessment of the Pavilion.

Cemetery Regulations: Committee approved the regulations be presented to Council for ratification.

Routine Work: Current and future projects were reviewed and actioned.

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Wednesday, 28th August 2013

Maintenance Committee Meeting: 6.45pm at Five Ash Pond prior to the main meeting at 7.30pm, Medstead Village Hall.

Flooding: Two signs warning of deep water will be sited at Five Ash Pond; to mitigate flooding, the Clerk will request Hampshire Highways re-establish the gully from the highway to Parish land and will provide costs for digging out the remainder of the gully.

St. Andrew's Churchyard: Following concerns raised by St. Andrew's PCC, Councillor Pullen will arrange for a warped rail in the churchyard fence to be replaced; splits in the posts are characteristic of green oak. The Clerk will write to the PCC informing them of the outcome of the site visit.

Cemetery Regulations: Proposed changes to the Parish Council's Cemetery Regulations were reviewed and amendments agreed.

Tree Safety and Condition Survey Quotations received in response to the July 2013 tender were reviewed and a preferred contractor will be recommended to full Council. The tender covered the Village Green, Medstead Cemetery and the Knapp.

Routine Work: Current and future projects were reviewed and actioned.

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Wednesday, 26th June 2013

Maintenance Committee Meeting: 7.30pm, Medstead Village Hall. Highlights included:

Chairman: Councillor Kercher was elected as Chairman of the Planning Committee for the forthcoming year.

Parish Lengthsman: The Clerk reported the scheme was not yet running as the first tender process had failed to attract any quotes. A second tender process was being prepared by the lead Council, Itchen Valley PC.

Contracts: a site meeting with the contractor will be organised by the Clerk, to discuss the Council's concerns on maintenance of the Cemetery and Churchyard and to agree a way forward, including the possibility of extra grass cuts.

Footpaths: Potential sites for kissing gates to replace existing stiles were reviewed.

Routine Work: Current and future projects were reviewed and actioned.

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Wednesday, 24th April 2013

Maintenance Committee Meeting: 6.30pm, Medstead Village Hall. Highlights included:

Cemetery Regulations: The Parish Council's Cemetery Regulations and fees were reviewed and actioned.

Contracts: The Parish Clerk provided updates on the Council's maintenance contracts for the Village Green, Cemetery and Churchyard and Day Work General Maintenance Contract and on East Hampshire District Council's (EHDC) litter bin emptying contract.

Parish Lengthsman: An update on the Parish Lengthsman scheme was provided by the Parish Clerk.

Disposal Of Council Mowing Equipment: A recommendation for Full Council on two offers to purchase of the Council's ride-on mower and a self-propelled rotary mower was agreed.

Routine Work: Current and future projects were reviewed and actioned.

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Wednesday, 13th March 2013

Extraordinary meeting of the Maintenance Committee: 6.30pm, Medstead Village Hall. All welcome.

Tender Documents: Following feedback from meetings with the contractors on 7th March 2013 confirmed tenders received for the ground maintenance of the cemetery and St. Andrew's churchyard were considered and an award recommendation will be made to Full Council.

Routine Work: A quotation for the refurbishment of the Village Green and Greenstile seating was approved.

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Wednesday, 20th February 2013

Maintenance Committee Meeting: 7.30pm, Medstead Village Hall. Highlights included:

Tender Documents: Tenders received for the ground maintenance of the cemetery and St. Andrew's churchyard were considered and, following pricing verification, a recommendation will be made to Full Council.

Village Green: A quotation for Village Green mowing for 2013-2015 was reviewed and actioned.

Play Facilities: The annual safety inspection report conducted by Playdale Limited in January 2013 was considered and matters arising were actioned.

Routine Work: Maintenance activities were reviewed, updated and actioned. The Trustees have indicated they no longer want a noticeboard on the gable end of Medstead Village Hall, alternative locations were considered and quotes will be obtained for a freestanding noticeboard.

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Wednesday, 9th January 2013

Maintenance Committee Meeting: 7.30pm, Medstead Village Hall, Highlights included:

Day Work Maintenance: Following a review of the tenders received, a prefered contractor will be recommended to Full Council on 15th January.

Tender Documents: A update on the status of the tender for the maintenance contract of the cemetery and St. Andrew's churchyard, in relation to the existing contractor, was provided. The outcome of the meeting with the current contractor will be reported to Full Council on 15th January.

Routine Work: Maintenence activities were reviewed, updated and actioned.

Village Hall: The Village Hall Trustees have received quotations for resurfacing the car park and have requested the glass recycling units are moved back onto Parish land. The Committee supported the relocation, which will free up parking spaces.

Annual Litter Pick: The Medstead Annual Spring Clean will take place on Saturday, 23rd March and the event will be advertised shortly.

Play Facilities: The Parish Clerk will inspect the play equipment on a monthly basis and formally record each inspection.

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Wednesday, 7th November 2012

Maintenance Committee Meeting: 7.30pm, Medstead Village Hall. Highlights included:

Village Hall: The Trustees are currently in process of obtaining quotations for resurfacing the car park and a new entrance and will formally approachthe Parish Council in due course.

Medstead Sports Pavilion: The Parish Council will liaise with the contractor following notification by the Sports Club of their concerns regarding recent refurbishment.

Tender Documents: A tender document for the ground maintenance of the cemetery, St. Andrew's churchyard and village seating area was reviewed and will be presented to Full Council on 20th November.

Day Work Maintenance: A tender document for a day work term contract for minor, general repairs and maintenance type works was reviewed and will be presented to Full Council on 20th November.

Projects: The current year's project list was reviewed, updated and actioned.

Committee Meetings: The proposed list of meeting dates for 2013 was agreed and will be presented to Full Council on 20th November for ratification.

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Wednesday, 5th September 2012

Maintenance Committee Meeting: 7.30pm, Medstead Sports Pavilion. Highlights included:

Play Facilities: The small play equipment has been wood treated, weed growth has been cut back, metal painting, picnic table and bench repairs are still to be started.

Footpaths: A report on policy for stile replacement with kissing gates continues in progress; a tender for resurfacing the footpath from Hussell Lane towards the Convent of St. Lucy has been accepted.

Village Green: Provision of and regular emptying of waste bins is being progressed with East Hampshire District Council. A survey of the trees from Foul Lane to the Village Hall has been undertaken and old wood will be removed.

Village Pond: The consultant civil engineer will survey the soakaway site on 6th September. A report and synopsis will follow, for Full Council review.

St. Andrew's Churchyard: Replacement of the Churchyard road boundary fencing is pending appropriate permission from the Diocesen Commissioners before work can start. Subsequent to the meeting, Schedule B permission was received from the Diocese.

Projects: The outstanding work list was reviewed and actioned.

2013-14 Budget: Recommendations will be put to the next Full Council meeting.

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Wednesday, 8th August 2012

Maintenance Committee Meeting: 7.00pm, Site Visits/Medstead Sports Pavilion, Highlights included:

Site Visits: Maintenance actions were agreed for Five Ash Pond, the Knapp and Soldridge Road Pond.

Projects: The outstanding work list was reviewed and updated.

St. Andrew's Churchyard: Replacement of the Churchyard road boundary fencing will commence when the wood arrives. Works will include a removable handrail for the War Memorial. A meeting will be held with St. Andrew's PCC to confirm respective roles with respect to Closed Churchyards.

Village Green: Actions on routine emptying of waste bins and required maintenance for the small play area were agreed.

Footpaths: A report on policy for stile replacement with kissing gates is in progress; an article will be placed in the Medstead Times reminding owners of hedges adjacent to Rights Of Way of their maintenenace responsibilities.

Village Pond: The feasibility study will commence upon drier weather.

Parish Notice Boards: A new notice board, for the Village Hall, will be discussed with the Medstead Village Hall Management Committee.

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Tuesday, 4th July 2012

Maintenance Committee Meeting: 7.30pm, Medstead Village Hall, Highlights included:

Chairman: Councillor Peter Fenwick was elected as Chairman.

Projects: The outstanding work list was reviewed.

Kissing Gates: The policy was reviewed.

Foul Lane Mirror: Further actions were reviewed.

St. Andrew's Churchyard: Tenders for the replacement of the Churchyard road boundary fencing were opened and discussed. A proposal for replacement will be put to Full Council.

Footpaths: Tenders for improvements to the footpath from Hussell Lane towards the Convent of St. Lucy were opened and discussed.

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Tuesday, 1st May 2012

Maintenance Committee Meeting: 7.00pm, Medstead Sports Pavilion, Highlights included:

Village Green: The Committee will recommend to Full Council: the purchase of four new litter bins for the Village Green; contracting for regular emptying of all the bins on the Green, and; installation of lockable barriers and dragon's teeth from the Roedowns Road and Foul Lane access points onto the Green.

Play Facilities: Following the Full Council Meeting on 20th March, the Parish Clerk is actioning a number of issues which have arisen in the original play area, including: a broken seat and loose spring on the see-saw; repairs required to the bench; together with general upkeep and maintenance.

St. Andrew's Churchyard: Quotations will be sought for the replacement of the Churchyard road boundary fencing.

Footpaths: The Committee will recommend to Full Council: improvements be undertaken to the footpath from Hussell Lane towards the Convent of St. Lucy and; subject to landowner approval, two kissing gates be installed on FP12 between Paice Lane and Homestead Road.

Projects: Start dates are awaited for work on a new footpath to the school gate from the Village Green; for resurfacing of the Roedowns Road footway and for the installation of new railings to the Sports Pavilion.

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Tuesday, 20th March 2012

Maintenance Committee Meeting: 7.15pm, Medstead Village Hall. Highlights included:

Roedowns Road Footway: The three tenders received for resurfacing the footway were opened and a recommendation to the Full Council was agreed.

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Tuesday, 6th March 2012

Maintenance Committee Meeting: 7.30pm, Medstead Sports Pavilion. Highlights included:

Parish Noticeboards: Arrangements for installing the Boyneswood Road notice board were agreed.

St. Andrew's Churchyard: A quotation for carrying out tree work to a beech, some hollies and evergreens around the oil tank, and the removal of ivy from two yews, was accepted. A quote has been received from a contractor for work on the churchyard fencing. The Parish Clerk will be instructed to obtain two further quotes and to give this contractor the opportunity to re-quote.

Roedowns Road Footway: Councillors expressed concern over the tendering process, specifically the length of time over which the tenders had been received. All four contractors will be invited to re-tender with a return date of Friday, 16th March.

Medstead Sports Pavilion: Three sealed tenders for improvements to the pavilion were opened in the meeting and it was agreed to recommend Full Council accept the tender from Oak Services Limited.

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Thursday, 12th January 2012

Maintenance Committee Meeting: 2.30pm, site visit to St. Andrew's Churchyard, then Medstead Sports Pavilion. Highlights included:

St. Andrew's Churchyard: As a Closed Churchyard, responsibility for maintenance lies with the Parish Council, rather than St. Andrew's Parish Church. Following the agreement of St Andrew's PCC, items requiring maintenance - trees, gravel paths, fencing and memorial steps - were reviewed and actioned.

Roedowns Road Footway: Tenders for maintenance of the footway were reviewed, clarification actions will be taken prior to making a recommendation to full Council.

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Wednesday, 6th July 2011

Maintenance Committee Meeting: 6.00pm, site visits, then Medstead Sports Pavilion. Highlights included:

Five Ash Pond: Site inspection. For safety reasons, it was agreed vegetation should not be touched, other than to improve sight lines for drivers on Lymington Bottom Road and Five Ash Road.

The Knapp: Site inspection. Dead and dangerous trees and branches affecting the path and the roof of Medstead United Reformed Church were marked for removal.

Soldridge Pond: Site inspection. Ground vegetation will be cut back in the Autumn.

Elections/Co-Option: Councillor Buckland confirmed his signature of Acceptance of Office.

Village Pond: Following a meeting between the Parish Clerk and East Hampshire District Council's Environment Pollution Officer, Dave Fitzgerald, on Tuesday, 21st June it was confirmed the current soakaway site is unlikely to have a significant issue with contamination or pollution. These findings will be presented to the Medstead Parish Plan Committee. They will report back on next steps, given the large majority (759/1075; 71%) of Parish Plan respondents were in favour of reinstating and maintaining a village pond as a focal point for the village centre.

Open Space Management: The Village Green will be visited by the Committee in the Autumn to identify any required maintenance work.

New Play Facilities: Sites for the picnic table, bench and for extensions to the existing rubber matting were confirmed. It was noted further bark will be required for the junior play area due to compaction of the existing layers.

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Thursday, 26th May 2011

Maintenance Committee Meeting: 7.30pm, Medstead Sports Pavilion. Highlights included:

Medstead Cemetery: A number of maintenance issues, identified by a resident, were actioned.

Elections: Stan Whitcher was re-elected Chairman.

Village Pond: It was confirmed the current soakaway site does not contain a borehole. In liaison with the Medstead Parish Plan Committee, the Clerk will contact the Environment Agency to undertake a water contamination survey.

Open Space Management: All areas of Open Space for which the Parish Council is responsible including, for example: Five Ash Pond, The Knapp, the Village Green, Medstead Cemetery and the area behind the bus stop in centre of the village, will be visited by Committee to identify any required maintenance work.

Footpaths: No Footpath Officer was appointed but four volunteers have offered help. Volunteers will be invited to a meeting with the Committee to clarify the role and distribute areas.

Japanese Knotweed: Japanese Knotweed is evident in the Village; The Green, Chalky Hill and Homestead Road are known sites. Whilst the Parish Council cannot enforce action it will raise awareness, for example via an article in the Medstead Tines, of the risks to property foundations and offer to spray for the cost of solution and the expert's time.

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Wednesday, 2nd March 2011

Maintenance Committee Meeting: 7.30pm, Medstead Bowls Club. Highlights included:

Village Green mowing contract: recommendation of award for full Council to ratify. For further information, including the final award, please refer to the Parish Council meeting minutes of 15th March 2011.

Emergency Procedures: consideration of a report on emergency procedures, to report back to full Council.

Village Green: recommendation to full Council on measures to prevent unauthorised vehicular access.

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Wednesday, 2nd February 2011

Maintenance Committee Meeting: 7.00pm at the Chairman's house. Highlights included:

Speed Limit Enforcement: Hampshire County Council have confirmed base blocks for the speed limit reminder (SLR) signs have now been delivered. As a result of the delays Bentworth Parish Council had requested the SLR installation be stopped until they were satisfied the signs should be used. Beech and Medstead Parish Councils may need to review how they continue if Bentworh Parish Council withdraw.

Village Green Mowing Contract: The Committee confirmed the tender document and arrangements for posting public notices requesting tenders, which are due by 28th February. The Committee will meet to consider the tenders and make a recommendation for approval by the full Council at its March meeting.

Village Pond: The Committee reviewed questions raised by the Medstead Parish Plan Implementation Commiteee and agreed to defer making a recommendation to the Parish Council until after the 5th May elections. The Parish Council are currently concerned about the flooding risk, potential cost and future maintenance costs of a pond at the soakaway site on the Village Green.

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Finance & General Purposes Committee

Wednesday, 30th October 2013

Finance & General Purposes Committee Meeting: 6.30pm at Medstead Village Hall. Highlights included:

Freedom Of Information: A draft publication scheme was reviewed for presentation to Council for ratification.

Financial: The proposed budget and precept for 2014-15 was finalised and a policy to manage the Council's general reserves was agreed.

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Wednesday, 9th October 2013

Finance & General Purposes Committee Meeting: 6.30pm at Medstead Village Hall. Highlights included:

Risk Assessment: The final draft was reviewed prior to presentation to Council.

Financial: A draft budget and precept for 2014-15 was reviewed.

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Wednesday, 11th September 2013

Finance & General Purposes Committee Meeting: 6.30pm at Medstead Village Hall. Highlights included:

Internal Audit: Quotations received for the internal audit service were received and considered.

Risk Assessment: The updated Risk Assessment was reviewed.

Insurance: The annual insurance policy renewal was reviewed.

Freedom Of Information: A draft policy for managing Freedom of Information requests, for recommendation to Council, was considered.

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Wednesday, 14th August 2013

Finance & General Purposes Committee Meeting: 6.30pm at Medstead Village Hall. Highlights included:

Cemetery Charges: The Council's schedule of charges for Medstead Cemetery was reviewed.

Internal Audit: The draft internal audit specification and tender document was reviewed.

Risk Assessment: The template for the Council's Risk Assessment was reviewed.

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Wednesday, 10th July 2013

Finance & General Purposes Committee Meeting: 6.30pm at Medstead Village Hall. Highlights included:

Internal Audit: The internal audit process was reviewed. The Parish Clerk will draft an internal audit specification for discussion at the next meeting and prior to tendering for a new internal auditor for 2013/14.

Risk Assessment: The Parish Clerk will draft a template for the Council Risk Assessment.

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Thursday, 16th May 2013

Finance & General Purposes Committee Meeting: 1.30pm at Medstead Sports Pavilion. Highlights included:

Terms of Reference: An updated draft for the committee was presented. It was agreed future committee meetings would be open to the public, except for confidential items of business, and advertised in the normal way.

Asset Register: An updated draft Parish Council asset register was reviewed.

Programme of Work: The agreed Committee programme includes: cemetery charges, draft risk assessment, insurance review, budget, precept and end of year accounts.

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Thursday, 25th October 2012

Finance & General Purposes Committee Meeting: 7.30pm at Medstead Sports Pavilion, closed to the public. Highlights included:

2013-14 Budget & Precept: The Committee reviewed and amended a draft 2013-14 budget; reviewed the current precept, total anticipated spend and finalised a 2013-14 precept and will recommend adoption by full council on Tuesday 20th November.

Risk Assessment: The Committee reviewed a draft Parish Council Risk Assessment, a copy of Headley Parish Council's Risk Assessment will be considered at the next meeting.

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Monday, 10th September 2012

Finance & General Purposes Committee Meeting: 9.30am at the Clerk's office, to consider applications for the post of Parish Clerk, following re-advertising, and any connected matters. Interviews for successful applicants will be held on Friday, 14th September. Closed to the public.

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Monday, 9th July 2012

Finance & General Purposes Committee Meeting: 9.15am at the Clerk's office, to discuss the procedure for replacing the current Clerk: applicants CV review, selection of successful applicants and interview procedure. Interviews for successful applicants will be held on Thursday, 19th July. Closed to the public.

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Thursday, 11th June 2012

Finance & General Purposes Committee Meeting: 9.15am at Medstead Sports Pavilion, to discuss the requirements necessary to replace the current Clerk: job description, salary, advertising, contract of employment and timelines. Closed to the public.

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Thursday, 1st December 2011

Finance & General Purposes Committee Meeting: 2.00pm at Medstead Sports Pavilion, reviewed budget presentation, financial regulations and performed a Governance and Accountability for Local Councils, Appendix 9 internal audit. Closed to the public.

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Wednesday, 2nd November 2011

Finance & General Purposes Committee Meeting: 10.00am at Medstead Sports Pavilion, closed to the public. Highlights included:

2012-13 Budget & Precept: The Committee reviewed and amended a draft 2012-13 budget; reviewed the current precept, total anticipated spend and finalised a 2012-13 precept and will recommend adoption by full council on Tuesday 15th November.

Reserves: The Committee reviewed current reserves and anticipated call-offs against reserves in the next financial year.

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Related Links

East Hampshire District Council (EHDC)

EHDC: Planning

EHDC: Planning Map

Hampshire County Council (HCC)

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